A simple question at the outset, but one that seems to get more complicated with
every counter-question! Below are some our thoughts.
Contact us directly to discuss any specific issues further.
What are your typical daily (or weekly) volumes likely to be? All scanners are rated
by the manufacturers according to their recommended maximum daily duty cycle. Although
useful as a guide, the throughputs often do not reflect the real world use of a working
scanner. On this website, we have attempted to identify scanners based on our experience
of typical general office usage (i.e. low / medium / higher volumes).
Are you likely to need to increase the volumes in the future? Often it's better to
buy a machine capable of scanning higher quantities than you initially require as
there's a good chance you'll find more and more to scan.
Do you have a backlog of paper to scan? Buying a higher volume scanner to scan a large
backlog can be the right decision if your daily volumes are also going to be relatively
high. If the daily volumes are likely to be low, you will ultimately have a device
that is acting more as a paperweight than a scanner. We can help you find the right
balance. Alternatively, consider making use of a document scanning bureau (to do
the whole job or at least offset some of the work).
Types of document to be scanned Is the material to be scanned regular A4 office paperwork?
If you need to scan more unusual items, such as ecg traces, tachographs or passports,
your choices may be more limited. Is any of the documentation larger than A4 (eg.
A3 plans)? A3 scanners are generally much more expensive than A4 variants especially
if you need a flatbed also. Some manufacturers allow you to use a tethered flatbed
which can be A4 or A3 regardless of the size of the main ADF unit.
Do I need a flatbed scanning facility? Review your current paper handling processes.
Would all of the material to be scanned successfully go through the scanner’s ADF?
If not, you may need a flatbed (alternatively, if the volumes are very low, consider
using the office photocopier to create a scan-able sheet).
Scanning over a network There are a few scanners available that will allow you to
scan directly to the network without being tied directly to a PC. Alternatively,
a more common approach is to scan into a network folder using any scanner connected
to a nominated PC (frequently a cheaper approach).
Costs? We understand that overall cost is important. There is little point in buying
an over-the-top solution if there are not good reasons for doing so. Similarly,
do not buy the cheapest product just because of its price. The different manufacturers
bring different approaches to the design process. Lets us provide you with an independent
assessment of the pro’s & con’s.